The Ultimate Guide To Event Marketing
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The Ultimate Guide To Event Marketing

You’ve sent out the email invites, put a link on your web site and even made a post on your company blog. That’s plenty of promotion for your upcoming event, right? Not anymore! Lately, I hear more and more event planners becoming increasingly frustrated with event marketing in the web 2.0 landscape. Given the current economy, even savvy event planners are struggling to find sponsors and speakers. Below I will illuminate some best practices for event marketing with a particular focus on Internet marketing and online promotion.

Online promotion is a key aspect to planning an event nowadays. Without online promotion, no-one will know about your event and you will have no registrants, no attendees. This guide will cover event promotion, and provide insights on how to promote events online.

That said, here are some good starting questions to reflect upon:

  1. Who is your target audience (including sponsors)?
  2. Which online channels are they present on?
  3. What is their concern that is being addressed by your event?

Below are the steps to follow in order to expand awareness for your event.

Event Marketing Guide: Smart Online Strategy

STEP 1: Keyword Research

Find 10 keywords to target. Try to find low competition, high search count keywords utilizing keyword research tools.  Ask a web professional to develop a keyword research report for you.

STEP 2: Article Writing:

Write 10 articles about your event (1 article around 1 niche keyword) 500 words each and use “Theme” Words.

The Ultimate Guide To Event Marketing Online

STEP 3: Tags

Develop 10 Titles and 10 Descriptions for each page, and optimize each page for the search engines. Title can be 65 words or less, but more is okay.  Try to include your important keywords in the beginning of the title. Write your event description with your target keywords in mind – not more than 250 characters. Write at least 3 tag keywords for each article. Now that you have a set of Titles, descriptions, keywords, you have a data set to use for social bookmarking submissions, directory submissions and link campaigns.

STEP 4: Event Directories

Go to the event directory web sites below, and register your event. This is a general list widely accepts most events. However, it’s also a good idea to do a Google Search in your town, and find local event directories online for your area. Submitting your event to various event directories doesn’t cost you any $. It only brings new delegates and helps you improve your Search Engine rankings.

The Ultimate Guide To Event Marketing

Eventful –
Eventful will allow you to search, create, promote and track online events in your local area. Search by location or category to make it easy to find the events you want to attend. You can also keep track of your favorite events by added them to your calendar. Eventful will also all you to create a profile, group, and friends list to stay in touch with family, friends, colleagues or industry leaders. I love this service because they send an email every week to people in your area with the events that are about to happen.

Night Out –
NIGHTOUT has emerged as one of the most innovative and specialized event ticketing platforms on the web today, used by thousands of top event producers, promoters, and venues. This platform can give your event a good deal of exposure.

Meetup  –
Meetup is probably the most mainstream event website on the web currently. Meetups niche is allowing people to create local groups and “meetup” at local establishments in the area. Their goal is to create an environment that is easy for industry people and groups to meet, interact, discuss, and share topics that matter to them. Create your own MeetUp group or join other groups. Sometimes, if your event is really interesting, administrators of other groups will be happy to pass the word to their members.

CitySearch –
This local search engine is here to stay. It’s getting very popular and can make your event visible to thousands of people.

Eventbrite is another popular event site known for their easy to use online ticketing tools.  Listing your event here is a smart idea because they have a large presence on the web and come up frequently when people search for local events.

STEP 5: Social Networking

Go to the social networking web sites below, and start generating a buzz around your event. Social Networking sites such as Facebook, LinkedIn offer numerous opportunities to promote any event. You can create & leverage a community (e.g. Facebook Page or LinkedIn Group) to promote an event or a conference. The status messages at these sites (particularly Facebook) can really create a powerful personal buzz & engagement in the target community. Lastly, the core team can use their own network (by sending event invites; e.g. on LinkedIn) to spread the word about the event. *remember to use your target keyword phrases when commenting and using your social network. (use your target keyword phrases!)

Event Marketing Guide: Social Media - Social Networking


Let all your contacts know about your event. In addition to that, you can join dozens of business networking groups based out of your city and post your event to their discussion boards.


Use Facebook to find groups and people in your area, and invite them to your event. You can also use Facebook Ads and deliver them to people in a certain location.

STEP 6: Setup Event Blogs

Goto the following sites and setup free blogs. Every Friday, make a 300-500 word post about your upcoming event (use your target keyword phrases!) The blog is a very important part of a successful online marketing strategy. Not necessarily the traditionally-defined blog, but the ‘blog’ that has emerged from within the context of Web 2.0 as it exists today. Whether it’s a pre-event, during the event or post event, you can highly leverage both Blogging & Microblogging (e.g. Twitter).

It’s a great idea to launch your event blog (may be even before your conference website) while you are launching the website/microsite for your event. In addition, you can leverage other relevant blogs (create blog badges like Proto did) to promote your events. Live conference blogging is a great tool to create valuable content for event promotion in addition to enriching the experience of the delegates. As a central platform, blog also helps you promote other social media channels & content (e.g. photos, videos, presentations, twitter).


Starting a wordpress blog about your event is both free and easy. There are thousands of templates out there for word press blogs. Managing the content for an event is extremely easy with WordPress.


Hubpages is another social network site that allows you to create a content online for free.

This is one of the oldest free blog sites where you can post anything about anything. Start a free blog about your event, and post consistent updates 2-3 months prior to your event.

STEP 7: Social Bookmarking

Open up the document you made in Step 2 (10 titles, 10 descriptions, 3 tags each) Setup your free social bookmarking accounts. Every Friday, make a social bookmark using your target keyword phrases. Social networking websites are one of the best ways to promote to people.,,, amongst hundreds of other sites are easy ways to generate a lot of buzz quickly. Plus, promoting your event via this outlet is generally free or low cost, so not only will you be able to publicize your event swiftly, but cheaply as well.

Here are the Top Bookmarking Sites

Top 15 Most Popular Social Bookmarking Websites | April 2016

Here are the top 15 Most Popular Social Bookmarking Sites which is a continually updated average of each website’s Alexa Global Traffic Rank, and U.S. Traffic Rank from both Compete and Quantcast.“*#*” Denotes an estimate for sites with limited data.

  • 1 | Facebook
    3 – Compete Rank | 3 – Quantcast Rank | 2 – Alexa Rank | Last Updated: April 1, 2016.
  • 2 | Twitter
    19 – Compete Rank | 8 – Quantcast Rank | 8 – Alexa Rank | Last Updated: April 1, 2016.
  • 3 | Pinterest
    29 – Compete Rank | 13 – Quantcast Rank | 26 – Alexa Rank | Last Updated: April 1, 2016.
  • 4 | Google Plus+
    *24* – Compete Rank | *28*– Quantcast Rank | NA – Alexa Rank | Last Updated: April 1, 2016.
  • 5 | Tumblr
    53 – Compete Rank | 13 – Quantcast Rank | 34 – Alexa Rank | Last Updated: April 1, 2016.
  • 6 | Reddit
    227 – Compete Rank | 27 – Quantcast Rank | 60 – Alexa Rank | Last Updated: April 1, 2016.
  • 7 | StumbleUpon
    699 – Compete Rank | *50* – Quantcast Rank | 152 – Alexa Rank | Last Updated: April 1, 2016.
  • 8 | Digg
    *950* – Compete Rank |2,393 – Quantcast Rank | 492 – Alexa Rank | Last Updated: April 1, 2016.
  • 9 | MetaFilter
    2,139 – Compete Rank |458 – Quantcast Rank | 3,600 – Alexa Rank | Last Updated: April 1, 2016.
  • 10 | Newsvine
    2,071 – Compete Rank |*240* – Quantcast Rank | 3,934 – Alexa Rank | Last Updated: April 1, 2016.
  • 11 | Folkd
    NA – Compete Rank | NA – Quantcast Rank | 2,093 – Alexa Rank | Last Updated: April 1, 2016.
  • 12 | FARK
    3,873 – Compete Rank |2,503 – Quantcast Rank | 2,943 – Alexa Rank | Last Updated: April 1, 2016.
  • 13 |
    6,218 – Compete Rank |10,152 – Quantcast Rank | 591 – Alexa Rank | Last Updated: April 1, 2016.
  • 14 | Slashdot
    9,118 – Compete Rank |7,322 – Quantcast Rank | 1,631 – Alexa Rank | Last Updated: April 1, 2016.
  • 15 | Delicious
    10,072 – Compete Rank |7,032 – Quantcast Rank | 1,235 – Alexa Rank | Last Updated: April 1, 2016.

STEP 8: Video Marketing

Create a 30 second-60 second promo video about your event. This can be done easily in Microsoft Powerpoint, or by using Windows Movie Maker. Or you can go get a generic video from a stock video site and then load it in Windows Movie Maker to add a small intro and outro about your event. Video’s are a tremendous boost to search engine rankings, and will contribute to more trust and credibility at your web site. Video Tags, Video Title, and Video Descriptions can all be utilized to maximize your online marketing efforts.

One of the benefits of internet advertising as opposed to traditional, physical advertising is the level of interactivity that can be reached at a relatively low cost. Technologies such as Flash have allowed marketing managers to include robust, high-quality audio and video in their advertisements without forcing consumers to suffer through long downloads or install third-party software.

  1. Youtube
    Put a Youtube video on your website about your event, and watch your ranking skyrocket. Another idea is to use Pay Per Click to drive traffic to your video page, which increases your Youtube Views, and your ranks on Youtube Search Engine.
  2. Vimeo
    Vimeo is a high quality HD video site that has been gaining popularity rapidly, especially in the film world.
  3. Google Videos
    Videos are excellent for helping boost organic rankings for your event pages. Upload your event related snippets to a free Google Videos Account and watch your traffic levels!

STEP 9: Online Press Releases

Online PR enables you to directly reach out to global audience but also help you increase your Search Engine rankings. Writing press releases and distributing them to television and radio stations, websites, specialized magazines, and newspapers is a great way to get your event promoted to a larger audience. Depending on whether or not your event is more localized or on a national or international level will determine which media to contact, but regardless of who it is it is a great way to have people read about your event. In addition to sending out press releases to the media, it is also a good idea to invite journalists to the event so that they can report on it and your event can receive publicity afterward.

Event Marketing Guide: how optimized press releases increase visibility


Create a few posts on Craiglist and give away tickets with a coupon code. This is a particularly effective tactic because it drives groups of people to the event website, and expands awareness for the event via word of mouth.

STEP 11: Listing in Community Newspapers and Websites

In addition to writing press releases and contacting media for publicity, simply listing your event in the “Community Events” section of local newspapers and on community websites is an effective way to reach your audience. Many people tend to read the “Events” section to quickly see what is going on and so this strategy works very well. Don’t be afraid to contact local newspapers and other publications to inform them about your event. In most cases, they will find this information useful and relevant, and they’ll be happy to share it with their readers. Journalists love writing about current events in the community.

STEP 12: Mailers

Sending event invites with postcard mailers is still a viable means of spreading the word about your event. However, more than the message, it’s the database of the recipients, which determines the success or failure of your email campaign. While signing up for media partners (who promise to send your event mailer to their database), don’t just be enticed by the volume of their database – relevancy of their member base is much more important. Sending your mailer to the wrong audience can be a huge waste of time and money. Consider an urgency angle with your advertising, for example, consider these two headlines:  ‘MY EVENT’ or ‘7 Days to MYEVENT- Join Now!’ (can you guess which ROI is better?)

Event Marketing Guide: ppc services

STEP 13: Leveraging Content (Photos, Presentations, and Videos etc)

Even today, most of the events don’t last beyond the day on which they happen. As such, there is an amazing opportunity to leverage the event content (in the form of session takeaways (an important reason for live blogging), photos, presentations, videos) to promote the event & the organizer’s brand – this can significantly contribute to the next year’s conference or other conferences by the same organizer. So, please plan to capture and use the wealth of content which gets created during the event. For e.g. Social Media Channels – Speaker Presentations, Event Photo Galleries, Session Videos have driven thousands of views for various events.

Event Marketing Guide: content strategy

STEP 14: Sponsors

The relationship with your sponsors is incredibly important when organizing a good event. While you help your sponsors by promoting them to your event attendees, they can also assist in promoting your event. This can be done on their website, in store by displaying fliers and posters, and even through their newsletters and mailings. Sponsorship is a two way street and can be very effective in promoting your event to people that would be interested in attending.

The Ultimate Guide To Event Marketing - target audience

STEP 15: Word of Mouth

Simply put, talk about your event with others. Information spreads rapidly through people talking with each other. Individuals are more likely to attend an event if their friend is going and speaks highly of it. It is important to make your event sound interesting and unique when talking about it with others so that they will in turn pass the information along and get more people to want to come to the competition. “Word of mouth” marketing, i.e. the water cooler effect, is very powerful and is often ignored during event planning. If an influential person at a company or in a group likes something, they will tell their friends. So, create ways to influence the influencer.

Reach employees while they are at work with special offers for entertainment events looking to move distressed inventory or special VIP packages. One common influencer strategy is to host a group of our most influential customers and treat them to the event for free during the early stages of the event and an off night where the tickets would have gone dead anyway. By turning what would have been a lost opportunity (a seat that would not sell) into a marketing tool, you have the opportunity to influence many influencers who then share their experience with employees at their corporation or group, thereby generating word of mouth publicity.

STEP 16: Email Signature

Update your email signature to include a blurb and a link to the event (especially effective for the sales and marketing folks)

STEP 17: Email Auto Responses

You’re going to be out of the office this week, but still need a few more registrants. How about adding a link to your email auto response? Something to the tune of “I am currently out of the office and will return Friday 5/4. I hope you can join us on May 8 for our upcoming Webinar titled “How to Create a Successful Email Campaign.” Register Today!”

STEP 18: Vanity URLs

If the URL for your event registration is long and confusing, create a short “vanity” URL that will redirect people. Make it something you can easily write down if you want to jot it on a business card, flyer, napkin, etc.. Traditional media (including a pen and paper!) can still work in your favor even if it’s an online event

STEP 19: RSS Feeds

You’ve added a post to your blog about the upcoming webinar or event, but consider adding an extra push just to the RSS feed as the event gets closer.

STEP 20: Instant Messenger

Love it or hate it, instant messengers exist in the workplace. Make yours work for you by adding a short promo in your “status” message.

STEP 21: Find People with Lists

The Ultimate Guide To Event Marketing - woman pointing upward

I can guarantee that there are at least 100 people in your area that have email lists of other people in your area. Offer them an incentive –sometimes it’s not even necessary, and ask them to let people know about your event through a blog post, a short announcement in their newsletters or a simple email. Offer them a small incentive, like a free ticket perhaps.

STEP 22: Do a Google Search

If you live in New York, search on Google for “New York Events”. There are hundreds of niche-websites that revolve around events in local area; they can give your event great exposure. Try these as well:

Quick Links to Laser Target Google Research
Blogs & Forums new york events forum
“new york events forum”
intitle:new york events forum
inurl:new york events forum
new york events blog
“new york events blog”
intitle:new york events blog
inurl:new york events blog
“add comment” new york events
“post comment” new york events
new york events members
new york events join
new york events tag
intitle:tag new york events
intitle:post new york events
Add/Submit new york events “add url”
new york events “add site”
new york events “add website”
new york events “add your site”
new york events “add a url”
new york events “add * url”
new york events “add * site”
new york events “add * website”
new york events “submit url”
new york events “submit site”
new york events “submit website”
new york events “submit your site”
new york events “submit a url”
new york events “submit * url”
new york events “submit * site”
new york events “submit * website”
new york events “suggest url”
new york events “suggest site”
new york events “suggest website”
new york events “suggest your site”
new york events “suggest a url”
new york events “suggest * url”
new york events “suggest * site”
new york events “suggest * website”
Directories new york events directory
new york events * directory
directory * new york events
intitle:directory “new york events”
inurl:directory “new york events”
“list of new york events sites”
“list * new york events sites”
“list * new york events * sites”
“recommended links” new york events”
“recommended sites” new york events”
“favorite links” new york events”
“favorite sites” new york events”
Advanced allintitle:new york events
allinanchor:new york events
allinurl:new york events
allintext:new york events

STEP 23: Event Posters:

Get signs or banners up at the venue space. Posters should match all direct mail on online media

The Ultimate Guide To Event Marketing - event poster sample

STEP 24: Print up invite cards, or ticket

A hard copy on paper works the best. “You are invited” or “VIP Invite” Email invites can supplement your efforts.

STEP 25: Sponsor Mini Events

One cost-effective way to raise awareness about your event is to simply go on-site to organizations and companies and create a fun afternoon focused on the events you promote. Raffle off tickets to the events to generate awareness amongst hundreds or thousands of potential consumers.

The Ultimate Guide To Event Marketing - people using technology

STEP 26: Event Evangelism

When talking about your event to potential buyers, talk about the experience they’re going to have as opposed to standard promotional talk. Many times you will need to completely re-write copy given to to you from the event because you want it to talk to the customer in a way that helps them understand the experience. Customize the copy to talk to the target audience-get inside the conversation in their head. For example, if your event promotes a Broadway star who isn’t in the mainstream media, you might consider shifting your focus to place more attention on the storyline if the crowd isn’t theater savvy. You should remember that interest and attendance is really driven by demand. Don’t get wrapped up with thinking the event is “great” and then not understanding why no-one is coming to it.

Another really good approach if it is an event that is going on over many weeks or more or one that may be yearly is to survey the audience and understand clearly what folks like and what they don’t. Have the objective to really understand the demographics of the people who respond positively and negatively so you can constantly tweak marketing to focus on the people who are most likely to show up.

Most events have a budget and large or small, a focused approach using data and analysis will help maximize the marketing dollars spent. The above is mostly for longer running events, but there are ways to adapt the above to a one-day or shorter event. To do that, you want to generate word-of-mouth selling around the anticipation of the event or the “buzz” of the event. This is a tougher as you are relying on the event topic or presenter to hold the event. Bottom line you should try to spend the time really creating the value proposition and focusing intently on your target audience.

The Ultimate Guide To Event Marketing - cartoon consumers

It is important to remember that while these all are very effective ways to promote your events, it is usually necessary to mix these tactics to reach your target audience. Also, be sure your event software has promotion tools like email marketing to previous attendees. I hope this guide to event marketing online has helped you develop a better understanding of event marketing and promotion.

Don’t have time to manage your Google Ads, configure landing pages and analytics scripts, or worry about which version of your ad generates the best ROI? That’s OK! Search Engine Pros are here to help! Give us a call at 805-627-3255 or contact us online today.


  1. I appreciate these helpful resources for promoting an event. I typically use Facebook events because my niche has a heavy presence on that platform. However, I recently learned Facebook now has two categories of Facebook events paid and free events. The new paid feature allows users to purchase tickets to your event without leaving Facebook. The free event is helpful for promoting store sales and other sales campaigns.

    1. Thanks for your comment, April! Facebook can be a very powerful tool for promoting events, especially if your target audience is active on the platform. It’s great to hear that you have found success with Facebook events, and it’s good to know that there are now both paid and free event options available. This can be particularly useful for businesses that want to sell tickets or promote sales campaigns directly through Facebook. It’s always a good idea to experiment with different event promotion strategies to see what works best for your particular event and audience.

  2. The hardest part when doing event marketing would be to get interested people to come. There may be some cases where people would register for the event but wouldn’t show up on the day of the program, and it can be frustrating.

    Video marketing is indeed a great idea for attracting people, and 85% of businesses would use this method. However, rather than just getting generic videos from a stock video site, wouldn’t having a professionally-made video have a higher chance of attracting people to your event?

    1. Stella, you bring up a great point about the importance of attracting interested attendees to your event. It can be frustrating when people register but then don’t show up, which is why it’s important to have a solid marketing strategy in place to ensure that you’re reaching the right audience and generating genuine interest.

      Regarding video marketing, you’re absolutely right that having a professionally-made video can be more effective than using generic stock footage. A high-quality video can help to showcase your event in the best possible light and give potential attendees a clear idea of what to expect. If you have the budget and resources to create a professional video, it’s definitely worth considering. However, if you don’t have the means to create a professional video, there are still plenty of ways to create engaging video content that can help to promote your event, such as using user-generated content or creating short, informative videos using free online tools.

  3. Hi Taylor,

    Thanks for the useful list of ways to promote an event! Posting on Craigslist with a promotion is a great idea! I’m going to use that the next time I need to promote an event. I have avoided Craigslist from all the scam and fraud that I hear about that site, but I think it would be a useful website to promote an event as it is still a high traffic website regardless.

    I have added links to email signatures to promote an event, and I think it does provide visibility, but it is difficult to keep track of whether it has worked, unless a code specific to email signature views that people can use to sign up. Unfortunately, not all events have this option.

    1. Hi Jennifer,

      I’m glad you found the list helpful! Craigslist can be a great way to reach a local audience for your event, but it’s always important to be cautious of potential scams and fraud. As for tracking the effectiveness of email signature links, you can use URL tracking tools such as Google Analytics or Bitly to monitor clicks and conversions. This can give you a better idea of how many people are clicking on your links and taking action.

  4. Event marketing is a good way to advertise your business. If you have products handy simply show them around. I am always there to help my reps I give them hostess gifts at a cheap price so they can thank their hostess for helping with the event. They are also free to go to an event to show their goods to others. While marketing evens can be fun it can also be nerve-wracking. Thanks for the information I will share it with my reps.

    1. I’m glad to hear that you found the article on event marketing useful, Gail! It’s great that you are supporting your reps by providing them with hostess gifts and allowing them to attend events to showcase their products. It’s important to keep in mind that while event marketing can be fun and exciting, it can also be a lot of work and require careful planning to ensure a successful outcome. I hope the tips in the article help you and your reps feel more confident in your event marketing efforts. Best of luck with your future events!

  5. This is a really thorough list and has definitely given me a lot to think about. There are some things in here that I’ll be able to tweak to help generate more views for the online content, but I’m not sure how I can adapt some of this for in-person events. I’m with a company that does small, private, “consultant” parties (think Mary Kay or Tupperware), so I’m not holding open events that can be advertised to the general public. The hard part for this kind of business is finding people to hold events, after which the host is largely responsible for the promotion. Do you have any tips for how to land consultant parties and encourage the host to recruit guests? I’d love to see a follow-up blog that explores that side of business events using the ideas presented here.

    ~Cory S.

    1. Hi Cory! When it comes to private, consultant parties, the best way to find hosts is through personal connections and referrals. You can encourage your current hosts to refer their friends and family members who might be interested in hosting a party themselves. You could also offer incentives, such as a discount or a free product, to hosts who successfully refer new hosts. In terms of encouraging hosts to recruit guests, you could provide them with promotional materials that they can share with their friends and family members. This could include social media graphics, email templates, or even physical flyers. You could also consider offering a discount or free product to guests who attend the party and make a purchase.

      I hope these tips are helpful! Thank you for your suggestion about a follow-up blog post, we will definitely take it into consideration.

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